PTO Admin

Add / update employee

Name Email (notifications / password reset) Password (set or reset) Anniversary date PTO starting hours Status Active — currently employed Inactive — no longer working here Inactive as of (if inactive) Save employee Cancel

Green days mean that pay week (Sun–Sat) has EPay data uploaded for this business unit.

One file updates every BU — use EPay import (PIN required) for bulk upload, or the options below for a single site.

Import worked hours (EPay / CSV)

Upload ExportAllSiteTimeSheetDetail.xlsx from EPay, or a simple CSV with columns: weekKey, employeeId, day, actual, scheduled, timeOff, ptoUsedHours.

Create missing business units (uses admin password below) Admin password for new BUs (import-all only) Sync roster from EPay (match by ID, dedupe; only auto-inactivate if not set manually) Import all sites Import selected site only

Pending requests

Request history

Approved and rejected requests include a PDF record you can open or print for your files.

Filter: All statuses Approved Rejected Cancelled

Days with employee PTO requests. Orange = pending approval; green = approved time off.

Create correction for employee

Fill this out when an employee forgot. They will be asked to confirm and sign.

Employee Select employee... Send to employee for signature

Awaiting employee signature

Pending admin acknowledgement

Correction history

Acknowledged and rejected corrections include a PDF record you can open or print for your files.

Awaiting coworker confirmation

Pending manager approval

Both employees have signed. Approve or reject with your e-signature — it appears on the PDF.

Shift swap history

Approved, rejected, and cancelled swaps include a PDF record.

Include inactive employees

Used hours come from EPay uploads only. Pending includes requests awaiting approval plus approved time off not yet confirmed in EPay.

Employees who work at more than one location are matched by their EPay number and show a sites tag — their hours, accrual, and PTO are combined into one balance across all locations.

Email alerts for this site

When something needs manager action (PTO, WFM acknowledgement, or confirmed shift swaps), we email these addresses. Separate multiple emails with commas.

Notify emails Save alert emails

How alerts work

• Instant email when a request becomes pending for you or an employee
• Red badges on the Requests, WFM, and Shift swaps tabs
• Daily digest at 9:00 AM ET — set company recipients in Control Center

Emails require RESEND_API_KEY on Vercel. Until that is set, badges still work.